Ivy Tutoring

Ivy Tutoring is a custom-built digital tutor matching and administration system that connects students with expert, top-tier tutors.

The Problem

Traditional tutoring agencies rely on manual matching, email coordination, and excel spreadsheets to pair students with tutors. This approach causes:

Significant delays between a student’s request and scheduling their first session.
Inefficient schedule overlaps and calendar coordination issues.
Lack of a unified space where parents, students, and tutors can share homework files, session notes, and log hourly progress.

The Solution: Automated Matchmaking & Administration

Ivy Tutoring automates matching and administrative workloads:

Tutor Matching Engine: An algorithmic matching process that calculates compatibility scores based on subject specialty, student age, grade level, schedule availability, and price tier.
Unified Client-Tutor Portal: A dashboard for students (and parents) to book sessions, download study resources, and view detailed tutor feedback.
Administrative Control Deck: A command panel for agency admins to monitor matches, track billing histories, and manage tutor onboarding documents.

Technical Architecture

The platform uses a classic decoupled Next.js web portal linked to a robust relational database:

┌────────────────────────────────────────────────────────┐
│                   Next.js Web Client                   │
├────────────────────────────────────────────────────────┤
│  Client Dashboards, Matching Forms, Scheduling Calendar│
└───────────────────────────┬────────────────────────────┘
                            │ API Request (OAuth/JSON)
                            ▼
┌────────────────────────────────────────────────────────┐
│                   Node.js API Server                   │
│  - Handles auth, matches tutors, and relays emails     │
└───────────────────────────┬────────────────────────────┘
                            │ SQL Queries
                            ▼
┌────────────────────────────────────────────────────────┐
│                  PostgreSQL Database                   │
│  - Relational tables: users, sessions, qualifications  │
└────────────────────────────────────────────────────────┘

🛠️ Stack & Architecture

Next.js & React: Front-end framework supporting page routes and interactive client states.
Node.js Express Server: Handles session booking calculations, payment relays, and matching logic.
PostgreSQL: Stores relational tables representing student logs, tutor qualifications, session availability blocks, and billing invoices.